Job Description

Sassetti is a public accounting firm based in Oak Brook. Our services go beyond simple tax prep – we provide full-service tax, accounting, audit, and advisory services throughout Chicagoland and beyond. We lead the way in our team oriented, proactive client service approach and incorporate the know-how, resources, and reputation of a large firm and pair that with the personal, one-on-one attentiveness you only associate with a smaller firm.

We empower each member of our team to be the best version of themselves through our development initiatives and through the culture we embrace at Sassetti. We value the strong, lasting relationships with both our clients and our people. This has been the embodiment of our guiding principles since our founding in 1921 and it continues to lead our journey over the next 100 years of business.

Sassetti is currently seeking a a professional, organized, and friendly Receptionist/Administrative Assistant to serve as the first point of contact for our accounting firm. This individual will play a vital role in creating a welcoming and efficient front-office experience for clients, vendors, and staff. The ideal candidate will possess excellent communication skills, strong attention to detail, and a customer-service mindset, along with the ability to handle confidential information with discretion.

This is an full-time, non-exempt, hourly position with a 5 days a week onsite requirements.

Receptionist/Administrative Assistant Responsibilities:

Client & Front Desk Support:

• Greet clients and visitors professionally as the first point of contact.
• Manage multi-line phone system; route calls and handle front desk inquiries.
• Maintain client confidentiality and deliver consistent, high-level service.
• Monitor daily attendance and track late arrivals per office protocol.

Mail, Deliveries & Document Handling:

• Sort and distribute incoming mail; manage outgoing UPS/USPS shipments.
• Check lockbox and fax machine daily, with increased frequency during tax season.
• Log, scan, and route incoming client documents into internal systems.
• Record and maintain daily check log for accounts receivable tracking.

Administrative & Office Support:

• Support data entry, scanning, copying, filing, and packet preparation.
• Maintain accurate and organized client files, both digital and physical.
• Assist with calendar scheduling and meeting coordination via Outlook.
• Coordinate catering and client meeting logistics as needed.
• Update shared copier email lists and manage internal document bins.

Facilities & Supply Management:

• Keep reception, kitchen, and meeting areas clean and stocked.
• Refill copier/printer paper daily and increase checks during busy seasons.
• Monitor and reorder office and copier supplies in a timely manner.
• Assist with daily closing duties including lights and door checks.

Professional Expectations:

• Be punctual, dependable, and detail-oriented in daily responsibilities.
• Remain flexible and assist with additional administrative needs as required.
• Maintain attentiveness at the front desk; limit distractions during work hours.

Receptionist/Administrative Assistant Qualifications:

• High school diploma or equivalent required; additional education or certification in office administration is a plus
• 1–2 years of experience as a receptionist or administrative assistant, preferably in a professional services or accounting firm
• Proficient with Microsoft Office Suite (Outlook, Word)
• Experience with multi-line phone systems
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of professionalism and discretion with strong customer service orientation
• Ability to work independently and collaboratively
• Comfortable working in a fast-paced, deadline-driven environment
• Maintains composure and professionalism under pressure

Receptionist/Administrative Assistant Working Conditions:

• Standard office environment with regular business hours.
• Occasional extended hours during tax season.
• Some light lifting of supplies or documents (up to 20 lbs) may be required.

Receptionist/Administrative Pay Range: $18.65 per hour to $28.03 per hour

What We Offer:

• Competitive salary commensurate with experience. Salary range starts at $18.65 per hour and increases with experience to $28.03 per hour.
• Medical, dental, vision, and disability insurance
• 401(k) Safe Harbor with 3% employer contribution
• Generous PTO
• Holidays – Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Day, New Year’s Eve, New Year's Day
• Paid holiday break the last week of the year
• Summer Fridays in July
• Bonus program and incentive opportunities
• Professional development opportunities

Sassetti is an equal opportunity employer and comply with applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.

Because our team members are trusted to handle sensitive information, we require all candidates who receive and accept employment offers to complete a background check before being hired.

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