Job Description

Administrative Assistant - Santa Monica, 90404, United States of America

How we LEAD:   

Universal Music Publishing Group is looking for a dynamic Administrative Assistant to the C-Suite. The role will primarily support the President, North America and the Chief Counsel, though will support the overall functions of the team and reports into the Chief of Staff. The ideal candidate will be an organized, detail-oriented person, who is motivated, a self-starter and can easily handle the assistant duties listed below, as well as someone who can take on more responsibilities as they get established in the role.  This will be a great opportunity for someone who is passionate about working in music, has a thirst for knowledge, and can handle a high-volume, day-to-day workload with ease, efficiency, and confidence.

• Manage the schedule:
• Set up meetings, conference calls, and appointments
• Coordinate incoming meeting requests and prioritize
• Help the team to stay on schedule​
• Update/manage calendar(s)

• Manage all duties related to:
• Corporate credit cards including expenses and invoicing
• Office supplies and gifting
• Maintain an organized environment for the office
• Create and maintain presentations and other project work as assigned

• Handle administrative duties:
• Process travel & entertainment expenses
• Book travel, accommodations, car services
• Order and set-up food service for meetings
• Create and send grammatically/punctually correct internal/external company communication
• Archive emails, maintain current/prospective labels electronic folders
• Packing/shipping

• Manage the office:
• Overall administrative duties and functions in the C-Suite
• Represent the office in a professional, polished manner
• Exercise discretion

Bring your VIBE:  

• Ability to work under high pressure and speed 
• Proactive in determining roadblocks 
• Ability to multi-task 
• Ability to work under minimal direction 
• Excellent Communication Skills 
• Possess a customer service mentality 
• Minimum 1 year of experience as an Administrative Assistant 
• Minimum 1 year of experience booking travel 
• BA Preferred

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