Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in a hybrid role requiring three days on-site per week. This position focuses primarily on accounts payable functions (90%) with some accounts receivable responsibilities (10%). The ideal candidate will have extensive experience with credit card processing, month-end reconciliations, and QuickBooks.

Key Responsibilities

Accounts Payable (90%)

• Process and manage high-volume accounts payable transactions
• Handle extensive credit card processing and reconciliation
• Perform detailed month-end reconciliations and closing procedures
• Review, code, and process vendor invoices for accuracy and proper authorization
• Maintain vendor files and resolve payment discrepancies
• Prepare and process payment runs including checks, ACH, and wire transfers
• Ensure compliance with company policies and procedures

Accounts Receivable (10%)

• Process customer payments and deposits
• Maintain customer account records
• Assist with collections activities as needed

General Responsibilities

• Prepare detailed financial reports using advanced Excel functions
• Maintain accurate records in QuickBooks system
• Support month-end and year-end closing processes
• Collaborate with internal departments to resolve accounting issues
• Assist with audit preparation and respond to auditor requests

Required Qualifications

• QuickBooks Experience: Proficient in QuickBooks Pro/Premier or Enterprise
• Advanced Excel Skills: Strong proficiency in Excel including pivot tables, VLOOKUP, and complex formulas
• Credit Card Processing: Extensive experience with credit card reconciliation and processing
• Education: Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• Experience: Minimum 3-5 years of accounts payable experience
• Technical Skills: Proficiency in accounting software and Microsoft Office Suite

Essential Skills & Attributes

• Highly Organized: Exceptional attention to detail and ability to manage multiple priorities
• Strong Communicator: Excellent written and verbal communication skills
• Analytical Mindset: Ability to identify discrepancies and resolve complex reconciliation issues
• Time Management: Proven ability to meet deadlines in a fast-paced environment
• Problem Solving: Strong analytical and problem-solving capabilities
• Team Player: Collaborative approach with ability to work independently

Work Environment

• Hybrid schedule: 3 days on-site, 2 days remote
• Fast-paced finance environment
• Collaborative team atmosphere
• Opportunity for professional growth and development

Benefits

• Competitive salary ($70,000 - $80,000) PLUS BONUS
• Comprehensive health insurance package
• Retirement plan with company matching
• Paid time off and holidays
• Flexible hybrid work arrangement
• Professional development opportunities

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