Job Description

This is a remote position. JL Exhibit Services is a respected leader in trade show and event solutions, providing comprehensive support from design and production to logistics and execution. Known for our reliability, creativity, and attention to detail, we help clients make a lasting impression at every event. Position Summary JL Exhibit Services is seeking a highly organized and detail-oriented Document Specialist to manage the creation, formatting, organization, and quality control of company documentation. This role ensures that all internal and client-facing documents are accurate, consistent, and meet brand and compliance standards. The ideal candidate is experienced in document management, editing, and collaborating across departments to support smooth workflow and communication. Key Responsibilities Create, edit, format, and proofread documents such as proposals, contracts, schedules, internal forms, and client communications Ensure consistency in formatting, branding, and version control across all documents Maintain document templates and ensure teams are using current versions Organize and manage digital document filing systems for easy retrieval and reference Collaborate with departments to gather necessary content and ensure accuracy Track and manage document revisions, approvals, and distribution timelines Ensure compliance with company guidelines and industry standards Assist with document-related tasks during trade show planning and execution phases Qualifications ~ High school diploma or equivalent required; Associate or Bachelor’s degree preferred ~2+ years of experience in document control, technical writing, or administrative support ~ Advanced proficiency in Microsoft Office (especially Word, Excel, and PowerPoint) ~ Excellent grammar, spelling, and proofreading skills ~ Strong attention to detail and commitment to document accuracy ~ Ability to manage multiple projects and meet deadlines ~ Strong organizational and communication skills Preferred Skills Experience in the trade show, event planning, or logistics industries Familiarity with PDF editing tools (e.g., Adobe Acrobat) Knowledge of file naming conventions, digital archiving best practices, and document control systems Experience with project management tools (e.g., Smartsheet, Trello, or similar) Benefits: ~ Competitive salary ~ Flexible work options (on-site or remote, depending on business needs) ~ Opportunities for professional development and advancement ~ Supportive and collaborative team environment ~[Include other company-specific benefits such as PTO, health insurance

Job Tags

Full time, Work at office, Flexible hours,

Similar Jobs